There’s an emerging trend in the North American data destruction market. Companies are becoming more receptive to implementing a ‘destroy-all’ program, also known as a Shred-it all Policy. The document shredding policy requires the secure destruction of all documents that are no longer needed for compliance and other purposes.
Letting employees decide whether information is confidential or not is “very risky, even fool-hearty”, according to Bob Johnson, CEO of National Association of Information Destruction (NAID). Research has shown that more than 30% of data breaches in the workplace are caused by simple human error.
What’s also important to know is that a Shred-it all Policy is not just a smart policy for the workplace – consumers can benefit too.
What is Good Riddance Day?The importance of secure document destruction is the underlying message of Shred-it’s annual Good Riddance Day event held in New York City. This event promotes the destruction of any and all ‘memories’ on paper.
Shred-it, the secure document destruction leader, parks one of its mobile shredding truck in Times Square and invites participants to watch as their forgettable or outlandish memories are permanently and securely shredded.
Encouraging Secure Document Destruction PracticesIn the run-up to the event, consumers are invited to enter a contest to win a free trip for two to the event. To enter, participants have to submit a picture of the item they want to destroy – and explain the significance of saying good riddance to it in 500 words or less.
While destroying unpleasant, embarrassing and forgettable memories is a good way to end one year and start another, it’s also important to make the secure destruction of confidential data a habit.
Information thieves steal and collect names, addresses, account numbers, and other confidential information, and use it for identity theft and other crimes.
Document Shredding Destruction PolicyTo implement a document shredding policy in the workplace, partner with a reliable document destruction company and replace recycling bins with locked consoles. Whether information would be of interest to information thieves or not, all documents are deposited into the locked consoles for safe keeping (once documents are in the console they cannot be retrieved). During scheduled servicing, a trained security professional comes into the workplace and removes stored documents from consoles for secure destruction.
Secure Chain of CustodyA professional document destruction company provides a secure chain of custody from start to finish with a Certificate of Destruction after every shred.
Benefits of Shred-it All Policy in the WorkplaceA Shred-it all Policy is important because it:
- Improves information privacy and confidentiality;
- Simplifies document disposal for employees;
- Highlights the importance of information security to everyone;
- Lowers the risk of employee error;
- Reduces opportunity for insider theft;
- Improves compliance with privacy laws;
- Reduces the risk of information breaches.
- Shred-it and Forget It